{"id":1013,"date":"2025-11-26T08:57:00","date_gmt":"2025-11-26T08:57:00","guid":{"rendered":"https:\/\/staff.nhslothian.scot\/maternitysupport\/?page_id=1013"},"modified":"2025-11-26T08:58:48","modified_gmt":"2025-11-26T08:58:48","slug":"information-for-managers","status":"publish","type":"page","link":"https:\/\/staff.nhslothian.scot\/maternitysupport\/keeping-in-touch-kit-days\/information-for-managers\/","title":{"rendered":"Information for Managers"},"content":{"rendered":"\n
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It would have been good to have a sense of being on the radar even as rotating junior doctor; information on which department I could take KIT days…<\/p>\n<\/blockquote>\n\n\n\n

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Line manager didn\u2019t know how to pay me for KIT days so I ended up doing two unpaid.<\/p>\n<\/blockquote>\n\n\n\n

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How do you actually claim for kit days.<\/p>\n<\/blockquote>\n\n\n\n

Read more on our Real Voices: Staff Experiences page<\/a>.<\/p>\n\n\n\n

What is expected of managers?<\/strong> <\/h2>\n\n\n\n

Managers should: <\/p>\n\n\n\n

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  • Support your employee\u2019s request for a KIT day where possible as they can add value and help prepare and support your employee for an easier return to work.   <\/li>\n<\/ul>\n\n\n\n
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    • Have an open and supportive conversation with the employee about what they want from KIT days. <\/li>\n<\/ul>\n\n\n\n
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      • Make sure the work offered is meaningful and appropriate. <\/li>\n<\/ul>\n\n\n\n
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        • Managers must carry out a risk assessment for any breastfeeding employee and breastfeeding facilities must be provided. <\/li>\n<\/ul>\n\n\n\n
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          • Keep workloads light and manageable.  <\/li>\n<\/ul>\n\n\n\n
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            • Check in with the employee during the day.  <\/li>\n<\/ul>\n\n\n\n
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              • Ensure the employee is paid correctly for any KIT days worked and seek help from payroll if unsure. <\/li>\n<\/ul>\n\n\n\n
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                • Log KIT days accurately\u00a0on\u00a0payroll.\u00a0<\/li>\n<\/ul>\n\n\n\n
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                  • Ensure that arrangements are in place for them to receive the time back in lieu they’re entitled to once they return to work.\u202f <\/li>\n<\/ul>\n\n\n\n
                      \n
                    • Be flexible where possible, recognising that childcare, feeding, and recovery may impact availability. <\/li>\n<\/ul>\n\n\n\n
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                      • Support their confidence about returning to work.  <\/li>\n<\/ul>\n\n\n\n

                        Good practice <\/strong>to support employees<\/h2>\n\n\n\n
                          \n
                        • Agree KIT day plans in advance. <\/li>\n<\/ul>\n\n\n\n
                            \n
                          • Check in on the employee\u2019s comfort and needs during the day. <\/li>\n<\/ul>\n\n\n\n
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                            • Avoid overwhelming them with large workloads or major updates \u2013 share updates gradually, not all at once.  <\/li>\n<\/ul>\n\n\n\n
                                \n
                              • Use the opportunity to support a smoother, more confident return to work. <\/li>\n<\/ul>\n\n\n\n
                                  \n
                                • If declining a KIT day, you must have a valid reason, explaining the reasons for doing so clearly to your employee and ensuring that alternative solutions have been explored.  If in doubt, please seek advice from HR.   <\/li>\n<\/ul>\n\n\n\n
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                                  • Be supportive, flexible and understanding if a KIT day is cancelled.  Childcare, feeding and other demands may impact availability.   <\/li>\n<\/ul>\n\n\n\n

                                    How is pay or days in lieu recorded for KIT days? <\/strong> <\/h2>\n\n\n\n
                                      \n
                                    • KIT Days worked should be uploaded to eESS. <\/li>\n<\/ul>\n\n\n\n
                                        \n
                                      • If a KIT day is worked in the full pay period, your employee will receive a day of paid leave in lieu once they have returned to work. <\/li>\n<\/ul>\n\n\n\n
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                                        • If a KIT day is worked on a day of leave in the half-pay period, your employee will receive a half day of paid leave in lieu once they have returned to work.   <\/li>\n<\/ul>\n\n\n\n
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                                          • If a KIT Day is worked after the full pay and half day period,\u00a0your employee\u00a0will receive a full day of paid leave. This should be processed on eESS as soon as possible so your employee is paid within the next pay period. <\/li>\n<\/ul>\n\n\n\n

                                            <\/p>\n","protected":false},"excerpt":{"rendered":"

                                            It would have been good to have a sense of being on the radar even as rotating junior doctor; information on which department I could take KIT days… Line manager<\/p>\n","protected":false},"author":16,"featured_media":0,"parent":1007,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_searchwp_excluded":"","footnotes":""},"categories":[],"class_list":["post-1013","page","type-page","status-publish","hentry"],"publishpress_future_action":{"enabled":false,"date":"2026-05-06 08:38:17","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"rttpg_featured_image_url":null,"rttpg_author":{"display_name":"rachelhallows","author_link":"https:\/\/staff.nhslothian.scot\/maternitysupport\/blog\/author\/rachelhallows\/"},"rttpg_comment":0,"rttpg_category":false,"rttpg_excerpt":"It would have been good to have a sense of being on the radar even as rotating junior doctor; information on which department I could take KIT days… Line manager","_links":{"self":[{"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/pages\/1013","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/comments?post=1013"}],"version-history":[{"count":2,"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/pages\/1013\/revisions"}],"predecessor-version":[{"id":1031,"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/pages\/1013\/revisions\/1031"}],"up":[{"embeddable":true,"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/pages\/1007"}],"wp:attachment":[{"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/media?parent=1013"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/staff.nhslothian.scot\/maternitysupport\/wp-json\/wp\/v2\/categories?post=1013"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}