Datix Reporting

Any AHP student involved in an incident and/or adverse event should complete the Datix form with support or be present during the completion of the Datix form as part of the learning process.

• The practice educator and/or the student coordinator as well as the student’s HEI must be informed of any incident or adverse event involving a student, whether directly or indirectly.
• The AHP student and/or practice educator should inform the Academic Tutor of the incident/ adverse event as soon as possible and within 72 hours of the incident/ adverse event occurring.
• The Academic tutor will contact the student, as per HEI policies, as soon as possible but no more than 5 working days of being informed of the incident to identify any additional learning or developmental needs. Response time will be proportional to the severity of the incident. 
• The Academic tutor will liaise with the student coordinator/team lead/operational manager and practice educator and inform them of any learning or developmental needs identified to support the student and support the implementation of these if required.  
• The practice educator/student coordinator/team lead/operational manager will make referrals as appropriate as per NHS Lothian policies and as a result of the investigation into the incident.
• The practice educator/student coordinator/team lead/operational manager will complete the Datix review as per NHS Lothian policy. 
• The AHP PEL receives notification of all Datix that mention ‘AHP student’ and these are reviewed by the AHP PEL Team within 72 hours of the Datix report being submitted. As appropriate, the AHP PE Team will make contact with the student coordinator/team lead/operational manager. This is to ensure awareness of the incident/adverse event, appropriate communication with the university and to offer support if required to student and staff involved

The AHP PEL Team will collate information bi-annually to identify themes, number of incidents in each profession and potential learning opportunities to be shared at the AHP Practice Based Learning Network, the wider Lothian AHP Directors Team and with HEIs.